Microsoft Word is the universal word processing software used by businesses and individuals across the world to create documents. Because it is so widely used, many people choose to add eSignatures to documents in Word to increase the speed of their document processes.
The main advantage of adding electronic signatures to your Word documents is that most already use the software to create and edit their documents.
However, while this may be the most obvious benefit, be sure your organization can indeed support the use-case of electronic signatures before moving forward with a solution.
Follow these necessary steps to add electronic signatures to a Microsoft Word document (these steps apply to Microsoft Word versions 2007, 2010, 2013, 2016, 2019, and Word in Office 365):
1. Place the cursor where you’d like your signature line to go in your Word document.
2. Go to the Insert tab and under “Text” click “Signature List,” followed by “Microsoft Office Signature Line“.
3. Complete the fields about signature details in the setup box that pops up and select your preferences for the signature box.
4. Right click on the signature box in the document.
Click “Select Image” to choose an image of a signature that you have already saved.
Alternatively, if you’re using a touch screen, you can hand draw your signature into the box.
Or type a printed version of your name directly into the box.
While it’s entirely possible to eSign documents using Word, the signature setup can be a convoluted process.